1. Project Information.
This is the essential information related to the construction project, including details such as the name and address of the site, contact information for all stakeholders, building code references, descriptions of each phase of construction, and any safety requirements that must be adhered to. Additionally, project information should include a timeline for the completion of all project elements, expected quality standards and testing procedures.
2. Contract Documents.
The contract documents are the most important part of an AIA construction documents checklist. They include all legal requirements for the project and should be reviewed thoroughly before submission to ensure that the terms of the agreement are understood by both parties. This should include a description of each party's obligations and liabilities, as well as any payment details or deadlines associated with the project.
Drawings should clearly communicate the expectations for building design, layout, and materials used during construction. Drawings can also provide contractors with a comprehensive visual representation of what is needed for each stage of construction and make it easier for them to ensure accuracy when installing components.
Specifications are the detailed instructions for how a project should be built, including engineering requirements as well as safety protocols. They should provide a clear roadmap of each stage and list all materials needed to complete them. Additionally, specifications should include installation and maintenance details that can help ensure that the finished product meets high standards of quality.
5. Addenda/Change Orders/Modifications.
Addenda, change orders, and modifications outline any changes made to the original construction documents after they have been approved. These updated documents should be reviewed thoroughly to ensure that all parties involved in the project agree with the new terms before they are implemented on site.
6. Submittals/Shop Drawings/Samples.
Submittals, shop drawings, and samples are all important components of the AIA construction documents checklist. They provide an opportunity for contractors to demonstrate their craftsmanship and ensure accuracy when building components. Submittals should include detailed descriptions of each component and be reviewed before installation or modification.
Reports and letters are essential tools that help keep all parties involved in the project aware of any changes or issues as they arise. Reports can include weekly progress updates, summaries of major milestones reached, details on any inspections conducted, or reviews of contractors' workmanship throughout the construction process. Letters can also be used to communicate information such as change orders or modifications, job site visit notices, and other project-related information.
8. Closeout Documents.
Closeout documents are an important part of the AIA construction documents checklist. These documents provide a record of all work completed, including details such as payment releases, certification of completion, warranties for materials installed, and lien waivers from subcontractors. They should also include any final inspections or tests that were conducted to ensure quality standards were met. This will help ensure that the project is completed to satisfaction and protect everyone involved in case there are future disputes about its progress or completion.