This criterion assesses the genuineness and trustworthiness of records, verifying their origin, authorship, and integrity. It ensures that the records are not counterfeit, altered, or tampered with, thus maintaining their reliability as evidence.
2. Administrative Value:
This category evaluates the usefulness of records for administrative purposes, such as decision-making, policy formulation, and accountability. It considers the records' relevance to current and future administrative needs, ensuring their retention for operational and governance purposes.
3. Legal Value:
The legal value criterion examines the records' significance in legal matters, including contracts, agreements, licenses, and regulatory compliance. It ensures that records with legal implications are retained to provide evidence, protect rights, and fulfill legal obligations.
4. Evidential Value:
This criterion focuses on the evidential value of records, assessing their ability to provide evidence of activities, transactions, or decisions. It considers the completeness, accuracy, and reliability of records as primary sources of information, supporting accountability, research, and historical analysis.
5. Informational Value:
The informational value criterion evaluates the content and context of records, assessing their significance as sources of knowledge and information. It considers the uniqueness, comprehensiveness, and relevance of records for research, education, and public access.
6. Historical Value:
This category determines the historical significance of records, assessing their contribution to understanding the past and shaping collective memory. It considers the records' potential for research, cultural heritage preservation, and documentation of societal, political, or cultural events.
The redundancy criterion examines whether records duplicate information already adequately represented in the archival collection. It helps avoid unnecessary duplication and ensures efficient use of resources by retaining only unique or distinctive records.
8. Privacy and Confidentiality:
This criterion assesses the sensitivity of personal or confidential information contained within records. It ensures compliance with privacy regulations and ethical considerations, protecting individuals' privacy rights and preserving the confidentiality of sensitive information.
9. Format and Medium:
The format and medium criterion consider the physical or digital characteristics of records, assessing their preservation requirements. It takes into account the stability, accessibility, and obsolescence of formats and mediums, ensuring the long-term accessibility and integrity of records.
10. Cultural and Social Value:
This category evaluates the cultural, social, or community significance of records, considering their importance in reflecting diversity, heritage, and identity. It ensures the preservation of records that represent marginalized communities, cultural practices, or transformative social movements.