Building Shutdown Checklist

1. Building Exterior:

• Ensure all doors, windows, and access points are securely locked to prevent unauthorized entry.
• Activate and test the security alarms and surveillance systems.
• Remove any external signage or advertisements.

2. Electrical Systems:

• Shut off and disconnect non-essential electrical equipment and appliances.
• Turn off all lights, except for necessary security lighting.
• Conduct a final inspection to identify and address any electrical hazards or malfunctions.

3. HVAC Systems:

• Adjust thermostats to an energy-saving temperature or turn off the HVAC system entirely.
• Clean or replace air filters to maintain indoor air quality during the shutdown period.
• Inspect and ensure the proper closure of air vents, dampers, and exhaust fans.

4. Plumbing Systems:

• Shut off the main water supply to prevent leaks or pipe bursts.
• Drain and winterize plumbing fixtures, including toilets, sinks, and water heaters.
• Insulate exposed pipes to protect against freezing temperatures if necessary.

5. Fire Protection Systems:

• Test and ensure the functionality of fire alarms, smoke detectors, and sprinkler systems.
• Inform the local fire department about the building shutdown and provide contact information.
• Store fire extinguishers in easily accessible locations and conduct a visual inspection for any signs of damage.

6. Security Measures:

• Notify the security company responsible for monitoring the building's security system.
• Set up security patrols or regular checks to deter potential trespassers.
• Secure valuable assets, sensitive information, or confidential documents in locked cabinets or safes.

7. Building Maintenance:

• Conduct a thorough inspection of the building's exterior and interior for any maintenance issues.
• Schedule necessary repairs or maintenance tasks before the shutdown, if feasible.
• Ensure proper storage and handling of hazardous materials or chemicals.

8. Communication and Notifications:

• Inform relevant stakeholders, such as tenants, employees, suppliers, and service providers, about the building shutdown.
• Update voicemail greetings, websites, or other communication channels to reflect the closure.
• Set up an emergency contact list with contact information for key personnel in case of any urgent matters.

9. Documentation and Records:

• Create a comprehensive inventory of equipment, assets, and supplies before the shutdown.
• Document meter readings for utilities (electricity, gas, water) to accurately monitor consumption during the closure.
• Maintain a detailed record of the shutdown checklist, including dates, tasks performed, and responsible individuals.

10. Resumption Plan:

• Develop a plan outlining the steps and procedures for resuming operations after the shutdown period.
• Identify and prioritize tasks required to bring the building back to full functionality.
• Communicate the resumption plan to relevant stakeholders and allocate necessary resources accordingly.