1. Set a Budget:
It is important to determine a realistic budget for the Christmas party before making any final plans. Consider all potential expenses, including food, drinks, decorations, entertainment and staffing. Determine how much can be allocated for each item and try to stick to that budget throughout the planning process. Additionally, research any applicable taxes or fees in advance.
2. Choose a Date:
Once the budget has been determined, select a date for the Christmas party that works for both guests and the venue. Consider any other events planned at the same time of year to avoid conflicts. Make sure to leave sufficient time for planning and preparation before sending out invitations.
3. Create an Invitation List:
Before choosing a venue, determine how many people will be invited to the Christmas party so an appropriate site can be selected. Take into account any special needs or dietary restrictions when making your list and consider printing or emailing invitations well in advance of the event date.
4. Choose a Venue:
Carefully review all potential venues for the Christmas party. Consider factors such as capacity, accessibility and cost when making your selection. Once a venue is selected, coordinate with staff to book the space and arrange for any necessary equipment or supplies.
5. Decide on Food and Drinks:
Choose food and drinks that will appeal to all guests at the Christmas party. If alcoholic beverages will be served, consider providing a variety of non-alcoholic options as well. When possible, try to accommodate special dietary requests from invited guests.
6. Select Music and Entertainment:
Consider what type of music would be appropriate for the Christmas party crowd and whether other forms of entertainment might be desired by guests. Whether hiring a DJ, band or karaoke machine, make sure to coordinate with the venue and familiarize yourself with any applicable noise ordinances.
7. Plan Decorations:
Choose decorations that will create a festive atmosphere and fit within your budget. Consider the size of the venue, weather conditions, ease of setup and potential safety hazards when choosing what to include in your decorating plan. Make sure to check with the venue ahead of time if you plan on using any open flames or flammable materials.
8. Make a Shopping List:
Once all plans for food, drinks, entertainment and decorations have been finalized, compile a complete shopping list for each item needed for the Christmas party so nothing is forgotten during preparation. This includes all serving dishes and utensils, music equipment, and decorations.
9. Create an Activity Plan:
Develop a plan for activities to keep guests engaged throughout the Christmas party. This could include anything from playing holiday-themed games to group singing or dancing. Consider all ages that will be present when scheduling activities and adjust as needed based on the crowd’s reaction.
10. Coordinate Timing of Events:
Once all elements of the Christmas party have been decided, determine a timeline for when each activity should take place during the evening. Make sure to account for potential delays such as food preparation and travel time between locations. Have a backup plan in case any events do not go as expected.