Day of Wedding Coordinator Checklist

Details for Day of Wedding Coordinator Checklist

1. Confirm the date, time, and location of the wedding with all vendors

This includes confirming the date, time, and location of the wedding with all vendors involved in the ceremony and reception. This can help avoid any potential conflicts or issues on the big day.

2. Create a timeline for the day of the wedding

This includes creating a timeline for the day of the wedding that outlines when each vendor should arrive, when the ceremony will start and end, when photos will be taken, etc. This can help keep everything running on schedule and avoid any delays.

3. Order bridal party flowers and boutonnieres

This includes ordering flowers for the bride, groom, bridal party, and parents. Boutonnieres can be ordered for the groom and groomsmen.

4. Finalize menu with caterer and order any last minute items

This includes finalizing the menu with the caterer and ordering any last minute items that may be needed, such as additional food or drinks, cake tastings, etc.

5. Get marriage license if not already obtained

This includes obtaining a marriage license if it has not already been obtained.

6. Pick up wedding rings

This includes picking up wedding rings from the jeweler before the big day.

7. Meet with officiant to go over the ceremony details

This includes meeting with the officiant to go over all of the details about the ceremony, such as who will be participating in the ceremony, what readings will be included, etc.

8. Confirm final head count with catering company and make any payments due

This includes confirming how many guests will be attending the reception and making any payments that may be due to the catering company.

9. Write out seating chart for reception venue and place escort cards at designated tables

This includes creating a seating chart for the reception venue and placing escort cards at assigned tables.

10. Hang signage directing guests to restrooms, wedding party, etc

This can include hanging signage throughout the reception venue directing guests to where they can find restrooms, wedding party members (such as DJs or band), etc. This can help guests easily find what they need and avoid any confusion.

FAQ for Day of Wedding Coordinator Checklist

What should I do if there is a conflict with a vendor?

If there is a conflict with a vendor, the day of wedding coordinator should try to mediate and find a resolution. If that is not possible, the coordinator should contact the vendor's supervisor to resolve the issue.

What if something goes wrong and the wedding needs to be delayed or canceled?

If something goes wrong and the wedding needs to be delayed or canceled, the day of wedding coordinator will work with all vendors to try and find a solution. If that is not possible, the coordinator will contact the guests who have RSVP'd to let them know what has happened.

How will the day of wedding coordinator help keep everything on schedule?

By creating a timeline for the day of the wedding and having all vendors arrive on time, the day of wedding coordinator will help keep everything on schedule. If any issues or delays arise, the coordinator will work to resolve them as quickly as possible.

What if I need to make changes to my order with a vendor?

If changes need to be made to an order with a vendor, the day of wedding coordinator will work with both parties to make those changes. This can include getting in touch with the vendor directly or working with the bride and groom directly.

What if I need more or less people at my reception?

If you need more or less people at your reception, the day of wedding coordinator will work with the catering company to make those changes. This can include adding or removing people from your head count, which may result in additional payments or refunds.

In Summary

The day of wedding coordinator checklist is a useful resource for anyone getting married. By following the checklist, you can avoid any potential issues that may arise on the big day. Some of the issues that can be avoided include conflicts with vendors, delays or cancellations, and last minute changes.

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Day of Wedding Coordinator Checklist

Confirm the date, time, and location of the wedding with all vendors

Create a timeline for the day of the wedding

Order bridal party flowers and boutonnieres

Finalize menu with caterer and order any last minute items

Get marriage license if not already obtained

Pick up wedding rings

Meet with officiant to go over the ceremony details

Confirm final head count with catering company and make any payments due

Write out seating chart for reception venue and place escort cards at designated tables

Hang signage directing guests to restrooms, wedding party, etc