1. Check the calendar and schedule appointments.
An executive assistant should always be aware of the boss' calendar and work to schedule appointments as needed.
2. Answer phone calls and emails.
The executive assistant is often the first point of contact for the office, so it is important to be responsive to phone calls and emails.
3. Prepare meeting materials.
An executive assistant is often responsible for putting together materials for meetings, including agendas, presentations, and reports.
4. Make travel arrangements.
An executive assistant may be responsible for booking airfare, hotels, and other travel arrangements.
5. Handle expense reports.
An executive assistant is often responsible for filing expense reports and tracking expenses.
6. Coordinate with other assistants.
An executive assistant must be able to work collaboratively with other assistants in the office to ensure that tasks are completed efficiently.
7. Keep track of deadlines.
An executive assistant is often responsible for keeping track of deadlines and ensuring that important tasks are not missed.
8. Miscellaneous tasks as needed.
An executive assistant must be able to handle a variety of tasks as needed, depending on the needs of the business and the boss.