1. Perform a walkthrough of the facility and complete a condition assessment.
This involves inspecting all areas of the facility and noting any damage, deterioration, or needed repairs. It is also important to assess the overall condition of the building, including any safety hazards present.
2. Develop an FM plan and schedule.
This includes creating a plan for routine maintenance tasks as well as developing a schedule for completing them. It is important to be realistic about what can be accomplished in a given timeframe and to factor in any potential delays.
3. Coordinate with tenants and other building occupants.
This includes communicating with anyone who occupies or uses the facility. It is important to establish expectations and ensure that everyone is aware of what needs to be done in order to keep the building running smoothly.
4. Order and track supplies.
It is important to have a system for ordering supplies and tracking inventory levels so that there is always enough on hand but not too much excess that will go to waste.
5. Prepare for emergencies.
This includes having plans in place for dealing with fires, floods, power outages, etc. It is important to have a system for notifying occupants of an emergency and how they should respond.
6. Inspect equipment and facilities regularly.
This involves conducting regular inspections of all equipment and facilities to ensure they are functioning properly and meet safety standards. Any needed repairs should be identified and addressed as soon as possible.
7. Respond to tenant requests in a timely manner.
Tenants may have requests for repairs or changes that need to be made in order to make their work or living space more comfortable or efficient. It is important to respond to these requests in a timely manner so that everyone is happy with the facilities'.
8. Manage contractors and service providers.
Contractors and service providers should be managed effectively in order to ensure that they are meeting deadlines, working efficiently, and staying within budget constraints .
9. Keep accurate records.
Records should be kept of all supplies ordered, work completed, maintenance tasks performed, etc so that there is a clear overview of what has been done and when it was done .
10. Review the checklist regularly and update it as needed.
The facility management checklist should be reviewed regularly and updated as needed in order to ensure that it remains accurate and effective.