1. Choose a date and location for the reunion.
The date and location for the reunion should be chosen as soon as possible, in order to give everyone enough time to plan for it. It's best to choose a date and location that is convenient for as many people as possible.
2. Send out invitations to all family members.
Once the date and location have been chosen, invitations should be sent out to all family members. The invitations should include the date, time, and location of the reunion, as well as any other important information (such as what type of attire is expected).
3. Create or obtain a sign-up sheet for attendees.
A sign-up sheet can help keep track of who is planning on attending the reunion. This can be helpful in terms of planning food and activities since it gives an idea of how many people will be there.
4. Assign tasks to family members who will be helping with the reunion (planning, food, decorations, activities, etc.).
Tasks should be assigned to family members who are willing and able to help with them. This will help ensure that everything gets done in time for the reunion.
5. Plan the menu and make a grocery list.
The menu for the reunion should be planned ahead of time so that everyone knows what is going to be served. A grocery list should also be made so that people know what ingredients will need to be purchased for the food items on the menu.
6. Decorate the reunion venue.
Decorations can help make the reunion feel more like a special event. Some ideas for decorations include banners, streamers, balloons, flowers, and tablecloths/runners.
7. Hang up flyers or send out emails about planned activities.
If there are any planned activities for the reunion (such as games or contests), flyers or emails about them should be created and distributed beforehand. This will give everyone enough time to prepare for them.
8. Make sure there is plenty of seating and tables available at the reunion venue.
There should be enough seating and tables available at the reunion venue so that everyone has a place to sit down and eat their food. If there isn't enough seating available, people may have to resort to sitting on the floor or standing up while they eat.
9. Collect money from attendees in advance.
It's often helpful to collect money from attendees in advance, in order to cover the costs of food, decorations, and other expenses. This can be done by sending out invoices with the reunion invitations, or by collecting money at the door when people arrive.