1. Define Your Purpose.
A HOA architectural review checklist should define its purpose and provide a roadmap for how to go about the process of reviewing architectural designs. This should include a clear explanation of what is being reviewed, such as building materials, design elements, and other relevant details, as well as the criteria for approval or rejection.
2. Provide a Road Map.
The checklist should provide an easy-to-follow road map for the review process. This should include step-by-step instructions as to how to go about evaluating potential designs, from initial submission to final approval or rejection.
3. Remove Complicated Language.
The language used in the HOA architectural review checklist should be clear and simple so that everyone can understand it. Any technical terms should be explained clearly and succinctly so that homeowners can easily comprehend what is required of them during the review process.
4. Modernize Your Forms.
An effective HOA architectural review checklist should use modern forms that are easy to fill out electronically or on paper. The forms should also be designed in such a way to make it straightforward and simple for homeowners to provide the necessary information.
5. Proactively Answer Questions.
In order to reduce the chances of confusion, the HOA architectural review checklist should proactively answer any questions or concerns that may arise during the course of evaluation. This could include providing links to additional resources or providing contact information for an appropriate point of contact if there are still unanswered questions.
6. Share Real-life Examples.
A great way to help educate homeowners is by providing examples from other projects that have been approved or rejected by their HOA in the past. Sharing real-world examples can help homeowners better understand what type of designs will and won’t be approved.
7. Bring It All Together.
Finally, the HOA architectural review checklist should bring all of these elements together in a comprehensive guide that homeowners can easily access and understand. This document should provide all the necessary information needed to navigate through the architectural review process.