HR Compliance Checklist

The HR compliance checklist is a list of all the things you need to do in order to comply with employment law requirements, including things like paying overtime, hiring contractors, and keeping records. It’s worth investing a few hours of our time in advance for some peace of mind later on.

Details for HR Compliance Checklist

1. Hiring employees.

In order to be compliant with employment laws in relation to hiring, we will need to have a job application form, which can be downloaded from our company website and must be used by all applicants when they apply for jobs at our company. In addition, we will need to provide all applicants for jobs with a comprehensive job description, including the job requirements and skills required to do the job.

2. State and federal minimum wage laws.

The minimum wage for our state is $8.50 an hour. With regard to federal wage laws, we must also adhere to certain rules concerning overtime pay.

3. Overtime laws and pay increases.

We will have to be sure that all employees are paid at least time-and-a-half for every hour they work over 40 in any seven day period (week). This means calculating their hours, and either adding on time-and-a-half for those over 40, or deducting it from those under.

4. Social security taxes.

Employees are not allowed to contribute to social security and Medicare taxes. And we as the employer must pay 6.2% and 1.45% of every employee's gross wages, respectively (7.65% total). We will also need to be sure that no employee is allowed to work more than 40 hours a week in order to avoid paying into Social Security and Medicare while they're working overtime.

5. Unemployment benefits.

In order to comply with the unemployment laws we must make sure that our employees are allowed to take any available unemployment benefits if they lose their jobs through no fault of their own. We will also need to be sure that we are not withholding any funds from our employees' wages for unemployment or other benefit payments. And our employees must also be provided with a way in which they can file for unemployment benefits if needed, such as a HR department number and phone number.

6. Health insurance benefits.

In order to comply with relevant health insurance laws, we will need to offer all of our full-time employees (those working over 30 hours/week) a health insurance policy that includes at least an 80% or greater employer contribution towards the premiums. We must also be sure to follow any state and federal laws requiring unemployment benefits be paid immediately upon separation from employment. This means that our payroll department must pay out the remainder of their wages due when the employee leaves our company, and not accumulate them for later payment.

7. Workers' compensation benefits

We will need to be sure that our company has workers' compensation insurance, and makes any necessary tax payments each year, in order to comply with the law.

8. Training and employee development programs.

All of our employees are eligible for an annual training budget for courses related to their jobs. All money spent must be pre-approved by management, and the courses must relate directly to job performance of the employees in question. And we as employers will also have to pay at least half of any tuition costs for relevant courses that pertain directly to the education or skill level required by the position being filled.

9. Employer-paid training and education costs (scholarships, etc.)

If we as employers are providing benefits to our employees in any way, this must be paid for by us and not the employee. This means that we will have to pay for all employer-funded training and education costs which the employee does not pay for themselves.

10. Benefits eligibility determination process.

If it's necessary for us to determine if an employee is eligible for certain company benefits, this determination process must be done on a case-by-case basis, or in a specific way that complies with state and federal laws.

FAQ for HR Compliance Checklist

What kind of management will we have, and why do we need it?

In most cases, the top employer in a company (the owner) will be the de facto owner. However, there are many situations in which they may not actually be the owner of the business. In this case, it is important to know who the owner is and what their role in your organization is: they can enforce policies as they see fit they can provide experience leading up to one's development on career path they can provide training and support for employees as needed

What kind of training program does our company offer to its employees?

All companies should consider implementing a training program for its employees. It is important that you get your employees involved in the training and development process, so they gain a better understanding of the company, contribute to the operation of the business, and become an asset to the business in return. The HR management team should be able to create a training program for all its employees efficiently

How will our hiring policy work?

Many companies are going through a process of having an increasingly diverse work force in which more women and minorities are hired. This means that you may have to adjust your hiring policy accordingly. For example, if you want your company to be considered as a top employer by its employees, you will have to come up with some new ways of hiring people

What is our termination policy?

It is important that you have a clear termination policy, so you can be sure that the process is done in compliance with all applicable laws. In addition, you will want to make sure that the process of terminating employees cannot result in any lawsuits filed against your company. it will help you avoid unnecessary lawsuits due to termination procedures not being in compliance with employment laws

What kind of benefits does our company offer to its employees?

In order to avoid any discussions about whether or not your company is offering sufficient benefits, you will want to make sure that you offer each employee the following: health insurance, vacation time, sick pay You will want to determine your company's policy with regard to these issues, so you can be sure that it is in compliance with all state and federal laws. Do not forget about payroll taxes, which are due in the form of FICA and FUTA taxes under state and federal law.

What kind of training program does our company offer to its employees?

In order for you to ensure that your company is developing its employees, you will want to develop a training program that meets the following requirements: it should be interactive in nature it should be based on performance rather than tenure This means that your company is much more likely to develop strong leaders over a period of time, which will contribute to the overall success and reputation of your organization as a top employer.

What kind of benefits does our company offer to its employees?

Many companies want to save money and look for ways to do so. However, in order for your company to receive top employer status with your employees, you will need to ensure that you are able to provide each employee with the following: proper training accident insurance pension plan All of these things are important because they help your employees feel valued and appreciated.

What kind of employee relations programs does our company have in place?

A great way for a company to develop and maintain a strong reputation as a top employer is through providing its employees some sort of employee relations programs.

In Summary

TIP: Some HR managers may think that it is not necessary to develop a written checklist sssssbecause the company’s policies and procedures are already detailed and thoroughly explained. However, there are certain situations that require more than just the company’s policies and procedures, such as when you consider how you will handle issues related to your employees’ rights, discrimination claims, and on-the-job accidents. These kinds of situations are best served by having a written checklist.