1. Ensure that all employees, regardless of their citizenship or national origin, have completed a Form I9
This form verifies the employee's identity and eligibility to work in the United States.
2. Verify that each employee has provided acceptable documents
Documents such as a valid U.S. passport or Social Security card must be presented to prove identity and employment authorization.
3. Confirm that an employer representative has reviewed the documents
An authorized representative should review the documents and make sure they appear genuine and relate to the individual presenting them.
4. Document all information from forms I9 on file
All personal information regarding the employees' identities, including birthdates and addresses, should be recorded accurately.
5. Follow up with employees on expired documents
Employers must inform their employees when their documents are close to expiring and need to be renewed.
6. Create a system for tracking any changes in legal requirements
To ensure compliance with federal immigration laws, employers should keep up-to-date with any changes in immigration regulations or restrictions.
7. Have regular I9 audits
Regular audits of Form I-9s should be conducted to ensure that an employer complies with federal immigration laws.