1. Account Deactivation:
When an employee leaves the company, ensure their access to company systems and accounts is promptly deactivated to prevent unauthorized access.
2. Data Backup and Archiving:
Safeguard important files by backing up and archiving the departing employee's work, ensuring that critical data is retained for future reference.
3. Device and Hardware Return:
Collect all company-issued devices, hardware, and peripherals from the departing employee, ensuring they are returned in good condition.
4. Access Revocation:
Revoke access to internal networks, databases, and cloud services to prevent former employees from accessing sensitive information.
5. Software and Application Removal:
Uninstall any software or applications that were specific to the departing employee's role to maintain software licensing compliance and data security.
6. Email and Communication Closure:
Disable the departing employee's email account and other communication tools to prevent misuse and ensure a smooth transition in client communications.
7. Knowledge Transfer:
Facilitate the transfer of knowledge by documenting processes and procedures that were known only to the departing employee, aiding their successor in their role.
8. Exit Interviews and Surveys:
Conduct exit interviews or surveys to gather feedback from departing employees, identifying areas for improvement and potential issues within the organization.
9. Security Badge Retrieval:
Collect any security badges, access cards, or physical tokens from the departing employee to prevent unauthorized physical access.
10. Legal and Compliance Procedures:
Ensure that all legal and compliance-related procedures are followed, such as non-disclosure agreements and returning signed documents.