1. Meeting Goals:
Outline the objectives and desired outcomes of the meeting.
Establish a timeline for topics to be discussed, with time allocated for each item.
List who should be in attendance and any materials that they should bring or prepare ahead of time.
4. Prepared Presentations & Handouts:
If necessary, make sure presentations are prepared, printed out, and distributed at least one day before the meeting date.
5. Minutes & Action Items:
Record all decisions taken during the meeting as well as action items assigned to specific attendees, with deadlines outlined respectively.
6. Follow-up Communication:
Determine the best mode of communication (email/phone call/etc) to share the meeting details with absent attendees.
7. Evaluate & Wrap-up:
Once all items on the agenda are discussed, review and summarize the points covered in the meeting, as well as any additional items that need to be addressed after the meeting is concluded.