1. Check for Fire Hazards:
It is important to regularly check for any potential fire hazards in the office space, such as exposed wires or overloaded electrical outlets. Ensure that all electronic devices are unplugged when not in use and that all combustible materials such as paper and cardboard, are stored away from heat sources like ovens, stoves, and furnaces.
2. Test Smoke Detectors and Fire Alarms:
Smoke detectors and fire alarms play a critical role in keeping the office safe from potential fires. Test these devices regularly to make sure they are functioning properly. Replace batteries if needed, and replace any outdated smoke detectors or fire alarms immediately.
3. Look for Slip/Trip Hazards:
Check all pathways, stairwells, and entryways for potential slips or trips hazards like loose wires or cables, uneven surfaces, wet floors, etc. If necessary, take steps to address any identified risks by using caution signs or floor mats as appropriate.
4. Assess Lighting Conditions:
Inadequate lighting can increase the chances of an accident in the workplace. Check all areas of the office to ensure that they are adequately lit and that light fixtures are clean, properly adjusted, and in working order.
5. Inspect Computer Equipment & Monitors:
Check all computer equipment and monitors for dust, dirt, or other debris which can cause them to overheat or malfunction. Make sure cords are securely connected and check cables periodically for any signs of wear or damage.
6. Check Electrical Outlets & Cables:
Check electrical outlets to make sure they are not overloaded with too many plugs. Look for exposed wires or frayed cables and replace as needed. Ensure all cords used in the office space meet safety standards set by the National Electric Code.
7. Ensure Adequate Ventilation:
Make sure all areas of the office are adequately ventilated to reduce dust and allergens, as well as to prevent overheating in electronics. Ensure that air vents are clear of any obstructions and check for any signs of mold or mildew.
8. Check for Damaged Floors & Walls:
Check all floors and walls for signs of damage, such as cracks, holes, discoloration, or water leakage. Repair any damages immediately to prevent further deterioration or accidents in the workplace.
9. Confirm Safety Equipment is Available and in Good Working Order:
Safety equipment should be readily available in the office and should be inspected regularly to ensure it is in good working order. This includes first-aid kits, fire extinguishers, eye wash/shower stations, emergency exit signs, and more.
10. Assess First Aid Supplies:
Check the contents of your first aid kit regularly to make sure supplies are up-to-date and complete. Replace any expired items or restock any missing components as needed.