1. Appoint your office move manager.
The office move manager is responsible for overseeing the entire office move and ensuring that all aspects of the move are carried out smoothly. They will be responsible for coordinating with the moving company, ensuring that all furniture and equipment is packed and transported safely, and dealing with any unexpected issues that may arise during the move.
2. Allow plenty of time for the planning process.
The office move should not be rushed and should be given plenty of time to plan properly. This will ensure that all aspects of the move are taken into account and that no details are missed.
3. Establish your priorities (but not just within the senior leadership team).
Not only should the senior leadership team establish their priorities for the move, but all employees should have a say in what is important to them. This will help to ensure that everyone is happy with the new office layout once it is completed.
4. Outline your budget criteria.
Before getting quotes from various moving companies, it is important to establish a budget for the move. This will help to ensure that you stay within your allotted budget and do not exceed it.
5. Create a realistic timeline and stick to it.
The timeline for the office move should be realistic and should take into account any potential delays. It is important to stick to this timeline so that everyone is aware of when things need to be done and so that there is no confusion or overlap.
6. Collect quotes from various moving companies.
It is important to get quotes from several different moving companies before making a decision on which one to choose. This will allow you to compare prices and services offered so that you can make an informed decision about which company is best suited for your needs.
7. Make sure you are properly insured for the move.
Before the move takes place, it is important to make sure that you are properly insured in case anything goes wrong. This will protect you financially if any damage occurs during the relocation process.
8. Make a detailed inventory of all existing furniture and equipment that needs to be moved.
A detailed inventory of all furniture and equipment that needs to be moved is essential for a successful office move. This inventory should include information such as item name, size, weight, and value so that there is no confusion about what needs to be moved and what does not.
9. Have your IT systems evaluated by an expert.
Before transferring or ordering any new technology needed for the move, it is important to have an expert evaluate your current IT systems. This will ensure that they are up to date and can handle any additional demands of the new office layout.
10. Transfer or order any new technology required for the move.
Once all existing IT systems have been evaluated, you can then transfer or order any new technology needed for the move. This could include things such as computers, printers, networking equipment, etc. This should be done in a timely manner so that everything is ready for when the relocation takes place.