1. Prepare the employee file:
This includes ensuring that the employee's file is up-to-date with all of the necessary information, including contact information, job title, and date of hire. It may also be helpful to include a copy of the company's employee handbook and any other relevant policies or procedures.
2. Send out welcome letters and email templates:
Send out letters or emails welcoming the new employee to the company, introducing them to their new team, and providing them with any additional information they will need. Templates can help ensure that all new employees receive the same information, regardless of their location or role within the company.
3. Set up the employee's computer and email account:
This includes installing any necessary software applications and configuring the employee's email account. Be sure to include instructions on how to access company resources such as intranet sites and shared drives.
4. Add the new employee to company directories:
Add the new employee to company directories such as the phone directory and HR system. This will help them easily find contact information for their colleagues and access important company resources.
5. Configure necessary software applications:
This could include setting up passwords, configuring preferences, or adding the new employee to approved software lists. If possible, provide detailed instructions on how to complete these tasks so that there is no confusion.
6. Schedule a meeting with the new hire's manager:
The first meeting with a new employee's manager should be used to discuss expectations and outline the new hire's responsibilities. The manager can also provide more information about the company culture and answer any questions the new employee may have.
7. Train the new hire on company policies and procedures:
It is important for new employees to understand how things work at their new company, from attendance policies to acceptable computer use. Trainer must be good communicators so that employees can ask specific question without feeling lost in general policies/procedures training session) give overview of policy/ procedure manuals and tell where to find more information.
8. Orient the new hire to his or her job duties:
In order to be productive, employees need to know what their job duties are. The best way to do this is often through a combination of job shadowing and one-on-one training with their supervisor. This will help the new hire feel comfortable in their role and avoid any confusion about what is expected of them.
9. Point out key resources and tools available to employees:
There are likely many resources and tools available to employees that they may not be aware of. It is important to point these out so that employees can make use of them and be as productive as possible. Some examples may include an employee handbook, online training modules, or a company intranet.
10. Assign a mentor or buddy to help acclimate the new hire:
Many companies assign mentors or buddies to new employees as a way to help them adjust to their new environment. This can be a valuable resource for new hires, as they can ask questions and get help with anything they are struggling with. Additionally, it can help build relationships within the company and create a more positive work experience for the new hire.