1. Check property for damages and take pictures.
A property should be inspected for any damages before new tenants move in. This can be done by taking pictures of the property, both inside and out.
2. Meet with tenant and get rental agreement signed.
The property manager should meet with the tenant to sign a rental agreement and go over the terms and conditions of renting the property.
3. Record lease information, including names, addresses, and contact info.
The lease information should be recorded in a safe place, such as a locked filing cabinet or safe. This information should include the tenant's name, address, and contact information.
4. Deposit security deposit.
The security deposit should be deposited into a bank account or escrow account.
5. Order keys made.
Keys should be ordered as soon as the lease is signed so that the tenant can have access to the property as soon as possible.
6. Change locks (if necessary).
If there is a reason to believe that the previous tenants still have access to the property, the locks should be changed.
7. Get renter's insurance policy in place.
A renter's insurance policy can help protect both the property manager and the tenant in case of any accidents or damage to the property.
8. Inspect appliances and furniture for damages and take pictures.
Appliances and furniture should be inspected for any damages before they are used by the new tenants. This can help avoid any disputes later on about who is responsible for damages.
9. Make note of any repairs that need to be done.
Some repairs may need to be done before new tenants move in, such as fixing a leaky faucet or replacing a light bulb. It is important to make a list of these repairs so that they can be taken care of as soon as possible.
10. Handle deposits (e.g., first month's rent, pet deposit).
Deposits such as first month's rent and pet deposits should be handled according to the terms outlined in the lease agreement. It is important to ensure that these deposits are handled in a timely and accurate manner.