1. Give the employee their final paycheck and any accrued vacation pay.
Make sure to provide the employee with their final paycheck, including any accrued vacation time. This ensures that all financial matters are taken care of and there is no confusion or conflict after the employee has left.
2. Make sure the employee has returned all company property, including keys, badges, and laptops.
Ensure that the employee has returned all company property, including keys, badges, and laptops. This prevents any missing property after the employee has left.
3. Archive all files and documents related to the employee in a safe place.
Be sure to store away employee-related files and documents so that, even after they leave, you can still have access to this information.
4. Confirm that the employee's email account has been deleted or turned over to another user.
When an employee leaves their job, make sure to delete their email account or give it to another user. This will protect any confidential information from being accessed by people who shouldn't have it.
5. Update the HR system with the employee's departure date and final position/title.
By updating the HR system with an employee's final position and departure date, you can ensure that all records are accurate for any future references.
6. Notify IT of the termination and delete the employee's profile from all systems
.To protect company information, IT must be notified of the termination and employee profiles should be deleted from all systems. This will remove any electronic trace of the individual from company computers and databases.
7. Remove the employee from all mailing lists and social media groups.
Remove the employee from all mailing lists and social media groups. This helps to prevent any future communication with the former employee.
8. Coordinate with security to ensure that access is terminated for the former employee's office building, parking lot, etc.
In order to make sure the former employee cannot come onto company property, it is important to coordinate with security and end their access to things like the office building and parking lot.
9. Disconnect any services (cell phone plan, internet service, etc...) that were set up for the former employee.
To prevent any future issues, make sure to cancel or suspend all services (cell phone plan, internet
10. Send a farewell email to colleagues thanking them for their support during the transition period
By sending a farewell email, you are not only being kind, but also potentially building goodwill and maintaining positive relationships with former employees. Additionally, it sends a message of appreciation for the support of colleagues during what may be a difficult time.